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DOD Defense Acquisition Library

DOD Acquisition Library

Below, our experts have curated a collection of valuable, publicly available, defense acquisition-related resources. In some cases, a policy or guide may be out of date; however, in our experts’ opinion, the listed version is still a useful resource that may no longer be available elsewhere.

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Online Resources

Useful Documents

CATEGORYTITLEAUTHORRELEASE DATEFILE TYPEDESCRIPTION
Program ManagementDefense Acquisition GuidebookDAUCURRENTLINKElectronic guidebook designed to compliment DOD Directive 5000.01 and DOD Instruction 5000.02 by providing the acquisition workforce with discretionary best practices that should be tailored to the needs of each program.
Reports/AnalysisSoftware Is Never Done: Refactoring the Acquisition Code for Competitive Advantage (SWAP Executive Summary)DIB2019 03-21PDFDOD's current approach to software development is a leading source of risk; it takes too long, is too expensive, and exposes warfighters to unacceptable risk by delaying their access to the tools they need to ensure mission success. This is an executive summary of a report proposing significant changes to the DOD acquisition process when buying software.
Reports/AnalysisSoftware Is Never Done: Refactoring the Acquisition Code for Competitive Advantage (SWAP Main Report)DIB2019 03-21PDFDOD's current approach to software development is a leading source of risk; it takes too long, is too expensive, and exposes warfighters to unacceptable risk by delaying their access to the tools they need to ensure mission success. This report proposes broad-reaching recommendations to improve software acquisition to overcome the challenges and reduce the risk for DOD.
Acquisition PlanningMiddle Tier of Acquisition (Rapid Prototyping/Rapid Fielding) Interim Governance 2DOD-USD/A&S2019 03-20PDFThe memorandum incorporates and suplements two earlier guidance memos issued in 2018 providing authority and guidance to DOD acquisition activities seeking to use the rapid prototyping and rapid fielding processes to acquire military capabilities pursuant to Section 804 of the National Defense Authorization Act for Fiscal Year 2016.
Reports/AnalysisA Roadmap to the Sec 809 ReportSection 809 Panel2019 03-07PDFThis roadmap organizes the Section 809 Panel's 98 recommendations thematically around four concepts, demonstrating how suggested changes to acquisition practices can produce each of these core outcomes: 1) Leverage the dynamic marketplace; 2) Allocate resources effectively; 3) Enable the workforce; and 4) Simplify acquisition.
Product SupportStandard Process for Logistics Health Assessment (LHA), Version 1.9AFLCMC/LG2019 02-21PDFProvides the life cycle community with a standard, tailorable, user friendly tool to report on and ensure long-term sustainment and availability considerations are identified and integrated into early program decisions and re-evaluated throughout the life cycle of the program/system.
Program ManagementAir Force Test & Evaluation GuideUSAF/TE2019 02-08PDFThis document contains guidance, best practices, and lessons learned relevant to Air Force test and evaluation (T&E). It is a “living” guide that reflects information compiled from many sources based on most recent collective test community experiences.
Reports/AnalysisReport of the Advisory Panel on Streamlining and Codifying Acquisition Regulations (Vol 3 - Part 1)Section 809 Panel2019 01PDFVolume 3 expands on the dynamic marketplace concept and recommends changes to portfolio management, IT procurement, budget, acquisition workforce, and other areas intended to streamline and simplify DOD's acquisition process. (Part 1 of 2)
Reports/AnalysisReport of the Advisory Panel on Streamlining and Codifying Acquisition Regulations (Vol 3 - Part 2)Section 809 Panel2019 01PDFVolume 3 expands on the dynamic marketplace concept and recommends changes to the contract complliance practices, government-industry interaction, the complex the contracting process, contract flow-down requirements, and other areas intended to streamline and simplify DOD's acquisition process. (Part 2 of 2)
Acquisition PlanningPrototyping GuidebookOSD/R&E2018 12-06PDFComponents of the U.S. military have benefited from the use of prototyping for decades. Many organizations and their subject matter experts developed processes, methods, and tools that helped them succeed. This prototyping guidebook attempts to capture and consolidate these approaches, best practices, and recommendations into a single reference document for DOD.
Acquisition PlanningSD-5 Market Research Gathering Information About Commercial Products and ServicesDSPO2018 12-01PDFThis document provides DoD and other federal personnel involved in the acquisition process with practical guidance on using market research to ensure the acquisition of products and services that will best serve the government’s needs.
Acquisition PlanningOther Transactions (OT) GuideDOD2018 11-01PDFThis guide provides advice and lessons learned on the planning, publicizing, soliciting, evaluating, negotiation, award and administration of OTs, to include all three types of agreements: Research, Prototype, and Production. It supersedes the OTA Guide dated January 2017.
Acquisition PlanningAcquiring and Enforcing the Government's Rights in Technical Data and Computer Software under DOD Contracts: A Practical Handbook for Acquisition ProfessionalsSMC/JA2018 10-10PDFProvides a practical “cradle-to-grave” approach to acquiring technical data and computer software rights. Intended to help acquisition professionals carefully tailor a strategy to satisfy the unique needs of their specific program.
Program ManagementEarned Value Management "Gold Card"DAU2018 09-01PDFA one page guide to understanding EVMS structure, cost and schedule variances, and proactive project management.
Program ManagementThe Cybersecurity & Acquisition Lifecycle Integration Tool (CALIT)DAU2018 09-01PDF Effective integration of cybersecurity into the DOD acquisition lifecycle encompasses several different processes including the Defense Acquisition System (DODI 5000.02), cybersecurity, program protection, risk management, test and evaluation, and systems security engineering. CALIT provides the user with insight into these supporting processes and the ability to visualize how these processes work together to promote cyber resilient weapon systems.
Program ManagementStandard Process for Engineering Data Management, Version 3.0AFLCMC2018 08-16PDFDescribes the high-level actions to identify, acquire, collect, organize, review, approve and store engineering data (e.g., CAD data/models, model-based definition sets, Gerber data, specs, drawings, ICDs, verification plans and master bill of materials) that is required to support a program's acquisition strategy.
Program ManagementThe Department of Defense Cyber Table Top GuidebookDOD2018 07-02PDFThe acquisition and engineering communities need methods and tools to implement effective and affordable cybersecurity, cyber survivability, and operational resilience. This guidebook describes methods for early identification and categorization of cyber vulnerabilities, as well as identification of associated critical mission and system functions.
Contract ManagementContractor Performance Assessment Reporting System (CPARS) GuidanceDOD2018 07-01PDFPresents the government-wide past performance process, which includes procedures for the collection and use of Past Performance Information (PPI) for all contracts/orders. CPARS provides for the exchange of PPI between contractors and contracting officers.
Contract ManagementStandard Process for Contract Award (Sole Source) (Version 4.1)AFLCMC/AZ2018 06-21PDFDescribes the activities necessary to award a sole-source (non-competitive) contract following a request for proposal (RFP) release. The process is consistent with AFMC Mandatory Procedure (MP) 5304, 16 Jan 2018.
Product SupportProduct Support Business Case Analysis (PSBCA) Standard Process (v 1.6)AFLCMC2018 06-21PDFDefines the AFLCMC PS BCA process — a structured methodology that aids decision making by identifying and comparing Course Of Action (COA) options by examining the mission and business impacts (both financial and non-financial), risks and sensitivities.
Acquisition PlanningAir Force Guidance Memorandum for Rapid Acquisition ActivitiesSAF/AQ2018 06-13PDFProvides guidance for Air Force acquisiton professionals to implement the rapid prototyping and rapid fielding authorities enabled by Section 804 of the National Defense Authorization Act of 2016.
Reports/AnalysisReport of the Advisory Panel on Streamlining and Codifying Acquisition Regulations (Vol 2)Section 809 Panel2018 06PDFVolume 2 contains recommendations addressing the acquisition workforce, commercial source selection, the Cost Accounting Standards Board, and services contracting. Volume 2 introduces a proposal to move DOD to an enterprisewide portfolio management structure aimed at improving the existing, over-managed system and continues discussion of the dynamic marketplace concept.
Product SupportPublic-Private Partnering (PPP) for Product Support GuidebookDOD-L&MR2018 05-04PDFProvides best practices that facilitate public-private partnerships and frames the application of partnering in the remaining integrated product support elements encompassing the full scope of defense system product support activities. 
Acquisition PlanningBundling GuidanceDOD/OSBP2018 05-01PDFDiscusses how combining two or more contract requirements into a single requirement can exclude potential contractors which can only perform or deliver smaller requirements, referred to as “bundling,” and provides consolidation guidance.
Contract ManagementBid Protests at GAO: A Descriptive Guide, 10th EditionGAO2018 05-01PDFProvides informal, practical guidance about the GAO bid protest process used when bidders or others interested in government procurements may have reason to believe that a contract has been awarded improperly or illegally or they have been unfairly denied the opportunity to compete.
Program ManagementCybersecurity Test & Evaluation GuidebookDOD2018 04-25PDFThis guidebook promotes data-driven mission-impact-based analysis and assessment methods for cybersecurity test and evaluation (T&E). It supports assessment of cybersecurity, survivability and resilience within a mission context by encouraging planning for tighter integration with traditional system T&E.
Acquisition PlanningStandard Process for Pre-Award Acquisition Strategy and Request for Proposal (RFP) Development, Version 2.3AFLCMC/AQ2018 04-19PDFProcess document which provides a top-level road map to train the acquisition team in the development of their acquisition strategy and RFP and top-level metrics, ensuring industry responds appropriately to government requirements to best deliver systems or services that support USAF capabilities.
Program ManagementEarned Value Management System (EVMS) Interpretation GuideDOD2018 02-01PDFProvides the overarching DOD interpretation of the 32 Guidelines where an EVMS requirement is applied, including the strategic intent behind each guideline, as well as the specific attributes required in a compliant EVMS.
Acquisition PlanningDefense Acquisition Life Cycle Milestone ChartDAU2018 01-31PDFChart depicting the two acquisition pathways used regularly by the DOD; one for Major Defense Acquisition Programs (described in DoDI 5000.02) and one for Urgent/Emerging Operational Needs (described in DoDI 5000.71).
Reports/AnalysisReport of the Advisory Panel on Streamlining and Codifying Acquisition Regulations (Vol 1)Section 809 Panel2018 01PDFVolume 1 focuses on enabling a dynamic marketplace framework—an outcome‐based acquisition process for providing DOD with simplified access to the global marketplace. The panel’s research showed that the current acquisition process is an obstacle to DOD’s ability to access a marketplace, which has moved far beyond the traditional defense industrial base of the Cold War era. The report identifies specific recommendations to repeal provisions of law that unnecessarily constrain the authority of the Secretary of Defense and impede necessary agility.
Acquisition PlanningStandard Process for Risk and Issue Management in Acquisition Programs AFLCMC/AZE2017 11-17PDFRisk is a fundamental consideration from need identification until fielding of a materiel solution. This process standard defines a disciplined approach to risk management for acquisition programs acquiring weapon systems, information systems, system modifications, and related services.
Acquisition PlanningCompetitive Strategies for Systems Acquisition and Life Cycle ManagementDayton Aerospace2017 10-23PDFA practical guide for program managers on how to develop competitive acquisition strategies for each phase of the acquisition life cycle. Includes numerous real-world case studies.
Contract ManagementContractor Purchasing System Review (CPSR) GuidebookDCMA2017 10-02PDFOffers guidance on the CPSR, a review which evaluates the efficiency and effectiveness with which a contractor spends government funds and complies with government policy when subcontracting.
Contract ManagementStandard Process for Contract Award (Source Selection) (Version 4.0)AFLCMC/AZ2017 09-21PDFDescribes AFLCMC's source selection process from RFP release to contract award for competitive acquisitions >$1M conducted in accordance with DOD's Source Selection Procedures.
Product SupportLife Cycle Sustainment Plan (LCSP) Outline, Version 2.0 (MS WORD for editing)AFLCMC2017 04-19DOCTemplate which provides additional guidance on LCSP format and content expectations for all AFLCMC-managed programs. The LCSP serves as a tool to satisfy warfighter sustainment requirements and evolves into the execution plan for how life cycle sustainment requirements are acquired, fielded, applied, managed, assessed, measured and reported.
Acquisition PlanningMarket Research Report Guide for Improving the Tradecraft in Services AcquisitionDOD/AT&L2017 03-01PDFThis document provides best practices for conducting and documenting market research and provides standard processes and reports, allowing for enhanced data collection and sharing of market research across the Department.
Program ManagementRisk, Issue, and Opportunity Management Guide for Defense Acquisition ProgramsDOD2017 01-09PDFProvides practical advice to programs as they work to identify, analyze, and manage risks, issues, and opportunities; however, the value of risk management is not tied to a formal adherence to policy. Rather the value lies in the program manager’s ability to apply critical thinking and adopt a culture of risk management that influences program decisions and execution of technical fundamentals.
Acquisition PlanningMyth-Busting 3: Further Improving Industry Communication with Effective DebriefingsOFPP2017 01-05PDFMemorandum addressing misconceptions about proposal debriefings and offers strategies to strengthen the productive interaction between the Federal Government and industry through the effective use of debriefings.
Acquisition PlanningAnalysis of Alternatives (AoA) HandbookHAF/A5R-OAS2016 07-06PDFProvides guidance on forming the Working Integrated Product Team (WIPT), developing the AoA study guidance and plan, forming the AoA study team, conducting the study, and developing the final report.
Product SupportPerformance Based Logistics Guidebook (PBL): A Guide to Developing Performance Based ArrangementsDOD2016 04-29PDFA consolidated resourse that leverages DOD instructions and other guidebooks and uses the product support business model (PSBM) as an organizing construct for PBL best practices, processes, and supporting documentation needed to craft effective PBL arrangements.
Product SupportProduct Support Manager (PSM) GuidebookDOD2016 04-01PDFFocuses on identifying, developing, implementing, incentivizing, and measuring quantifiable best value outcome-based product support solutions that optimize life cycle cost (LCC) and readiness and provides a tool for acquisition and sustainment organizations as they develop, implement or revalidate product support strategies.
Contract ManagementDepartment of Defense Source Selection ProceduresDOD2016 03-31PDFProvides DoD procedures for conducting competitively negotiated source selections and outlines a common set of principles and procedures for conducting such acquisitions in accordance with applicable statutes and regulations.
Product SupportOperating and Support (O&S) Cost Management GuidebookDOD2016 03-10PDFAssists program managers and PSMs in structuring and conducting O&S cost analysis to inform early life cycle decisions, impact reliability trades, and identify should cost initiatives having the greatest impact on future costs. The guidebook provides a foundational understanding of the distinctions between affordability and cost and between "Will Cost" and "Should Cost."
Contract ManagementGuidance on Using Incentive and Other Contract TypesOSD/AT&L2016 03-01PDFAddresses, in a comprehensive way, the considerations contracting and acquisition professional should take into account when selecting and negotiating the most appropriate contract type for a given requirement.
Product SupportDiminishing Manufacturing Sources & Material Shortages (DMSMS) GuidebookDOD-DSPO2016 01-29PDFProvides best practices for implementing a robust and proactive diminishing manufacturing sources (DMS) and material shortages (MS) management program.
Program ManagementProject Manager's GuidebookFAI2015 11-24PDFThe goal of this Federal Acquisition Institute guide is to be a resource tool to PMs, providing practical concepts and useful tools and templates. This guide is designed to provide PMs with best practices and tools to adopt or adapt so that management of projects are appropriate and effective in achieving desired results.
Program ManagementDOD Program Manager Guidebook for Integrating the Cybersecurity Risk Management Framework (RMF) into the System Acquisition LifecycleDOD2015 10-27PDFDOD recently revised several of its policies to more strongly emphasize the integration of cybersecurity into its acquisition programs to ensure resilient systems. This guidebook is intended to assist program managers in the efficient and cost effective integration of cybersecurity into their systems, in accordance with the updated DOD policies.
Cost Estimating/PricingPerformance Based Payment GuideOSD/AT&L (DPAP)2015 04-15PDFProvides contracting and acquisition professionals with the steps necessary to construct a detailed PBP arrangement that will be documented in a special provision in the contract.
Cost Estimating/PricingPerformance Based Payment GuideOSD/AT&L (DPAP)2015 04-15PDFProvides contracting and acquisition professionals with the steps necessary to construct a detailed PBP arrangement that will be documented in a special provision in the contract.
Acquisition PlanningStandard Process for Developmental Planning, Version 2.0AFLCMC/XZ2014 09-23PDFProvides guidance on developmental planning's engineering analysis and technical planning activities which provide the foundation for informed investment decisions for a materiel development in order to effectively and affordably meet warfighter operational needs.
Cost Estimating/PricingContract Pricing Reference Guide - Volume 3 - Cost AnalysisDAU2014 09-09PDFDiscusses cost analysis concepts such as allocability and allowability, certified cost and pricing data, direct cost elements, indirect costs, facilities capital cost of money, and profit analysis.
Cost Estimating/PricingContract Pricing Reference Guide - Volume 4 - Advanced Issues in Contract PricingDAU2014 09-09PDFProvides guidance on contract types, allowability, cost accounting standards, indirect cost rates, cost accounting systems, cost reporting, earned value management, defective pricing, equitable adjustments, and other issues.
Cost Estimating/PricingContract Pricing Reference Guide - Volume 2 - Quantitative Techniques for Contract PricingDAU2014 09-09PDFExplores creating and using price indicies, cost/price volume analysis, statistical analysis, cost estimating relatationships, regression analysis, improvement curves, and other quantitative methods.
Cost Estimating/PricingContract Pricing Reference Guide - Volume 5 - Negotiation TechniquesDAU2014 09-09PDFProvides guidance for understanding the art of negotiation, planning for negotiation, and best practices for non-competitive negotiations and competitive discussions.
Cost Estimating/PricingContract Pricing Reference Guide - Volume 1 - Price AnalysisDAU2014 09-09PDFDiscusses several price analysis methods which involve examining and evaluating the reasonableness of a proposed price without evaluating its separate cost elements and proposed profit.
Program ManagementThe Measures HandbookAFMC/A5-OAS2014 08-06PDFProvides practical guidance for developing and analyzing measures in the capabilities-based assessment (CBA), pre-materiel development decision analysis and analysis of alternatives (AoA).
Acquisition PlanningCapabilities-Based Assessment (CBA) HandbookAFMC/A5-OAS2014 05-10PDFAssists participants through all phases of a CBA, an important analytical activity supporting the Joint Capabilities and Integration Development System (JCIDS) process.
Product SupportProduct Support Business Case Analysis (BCA) GuidebookDOD2014 03-01PDFProvides a standardized process and methodology for writing, aiding decision making, and providing analytical decision support for a product support BCA, including research, data analysis, and delivery of a PS BCA report.
Acquisition PlanningInformation Technology Acquisition GuideDISA2013 11-01PDFProvides a series of proactively tailored acquisition models and processes to assist with the effective acquisition of IT products and services.
Product SupportAir Force Product Support Enterprise VisionUSAF2013 07-01PDFContains guiding tenets to help shape Air Force decision-making processes, as well as desired end state objectives that describe a future state for Air Force product support capabilities.
Program ManagementOpen Systems Architecture (OSA): Contract Guidebook for Program Managers, Version 1.1DOD2013 06-01PDFProvides contract language to capture the benefits of an open architecture and an open business model to increase opportunities for competition and improve access to innovation.
Cost Estimating/PricingCost Benefit Analysis Guide, 3rd Edition (V.3.10)US Army2013 04-24PDFAssist analysts in identifying, quantifying, and evaluating the future costs and benefits of alternative solutions in order to recommend the optimum course of action for decision-making purposes.
Product SupportIntegrated Product Support (IPS) Elements GuidebookDOD2012 11-1PDFPicks up where the Product Support Manager Guidebook Appendix A left off in describing the new 12 IPS Elements in order to accommodate the expanded, enterprise-level role of the Product Support Manager.
Acquisition PlanningGuidebook for the Acquisition of ServicesDAU2012 06-05PDFProvides acquisition teams with a disciplined, seven-step process, for the acquisition of services, starting with a valid mission requirement, through planning, business strategy development, service delivery and assessment.
Acquisition PlanningMyth-Busting 2: Addressing Misconceptions and Further Improving Communication During the Acquisition ProcessOFPP2012 05-07PDFMemorandum discussing misconceptions held by the vendor community and provides additional information and strategies for both government agencies and vendors to promote more effective communication.
Contract ManagementGuidebook for Contract Property AdministrationDCMA2012 04-01PDFProvides a policy framework for government property stakeholders designed to implement FAR requirements, facilitate effective and efficient contractor oversight, maximize DOD's return on investement, and protest the government's interests.
Product SupportLogistics Assessment GuidebookDOD2011 07-01PDFProvides a structure for conducting logistics assessments and helps Components establish baseline assessment criteria specific to their weapon systems.
Acquisition PlanningMyth-Busting: Addressing Misconceptions to Improve Communication with Industry during the Acquisition ProcessOFPP2011 02-02PDFMemorandum which identifies common misconceptions about vendor engagement that is hindering agencies' appropriate use of existing flexibilities and provides strategies to help acquisition professionals benefit from industry's knowledge and insight.
Program ManagementJoint Software Systems Safety Engineering HandbookDOD2010 08-27PDFWithin the domain of systems engineering, systems safety engineering identifies and analyzes behavioral and interface requirements, the design architecture, and the human interface within the context of both systems and systems of systems (SoS). This Handbook provides management and engineering guidelines to achieve a reasonable level of assurance that software will execute within the system context with an acceptable level of safety risk.
Cost Estimating/PricingCost Estimating and Assessment GuideGAO2009 03-01PDFEstablishes a consistent methodology, based on best practices, that can be used across the federal government to develop, manage, and evaluated capital program cost estimates.
Contract ManagementDepartment of the Air Force Award Fee GuideUSAF2008 10-01PDFProvides Air Force-level guidance on the appropriate use of award fee in order to ensure outstanding contracting performance and mutually benefit the Air Force and its industry contracting partners.
Acquisition PlanningAir Force Human Systems Integration (HSI) HandbookAFRL/711 HPW2008 09-01PDFThis handbook provides the practitioner with an introduction to HSI and an improved understanding of why HSI is important. This includes consideration of the relationship between HSI and the Systems Acquisition Process, emphasizing the importance of addressing HSI early in system design and acquisition.
Program ManagementWeapon Systems Software Management GuidebookSAF/AQ2008 08-15PDFThis guidebook sets top-level Air Force expectations for the development, acquisition, management and sustainment of weapon systems software and software embedded in Air Force systems, so that software-related problems that are now too typical can be understood and avoided in the future. The principles and techniques in this guidebook generally apply to all software domains, but the targeted domains include aeronautical, electronics, weapons, and space systems.
Product SupportCondition Based Maintenance Plus (CBM+) GuidebookDOD2008 05-01PDFAssists logistics managers with CBM+ project development, implementation and execution; illustrates various complementary components of successful CBM+ implementation and describes management actions necessary to integration all technologies in order to increase reliability, availability, operational effectiveness and maintenance efficiency.
Program ManagementUnmanned Systems Safety Guide for DOD AcquisitionDOD2007 06-27PDFThe objective of this guidance is to ensure the design and development of unmanned systems that incorporate the necessary safety design rigor to prevent potential mishaps, or mitigate potential mishap risk. This guidance provides a generic set of safety precepts and safety design considerations and establishes a starting point toward ensuring safety is a fundamental pillar of the acquisition process and incorporates those necessary design considerations to safely sustain these systems.
Program ManagementIntegrated Master Plan (IMP) & Integrated Master Schedule (IMS) Preparation & Use GuideDOD2005 10-21PDFProvides guidance for the preparation and implementation of a program's IMP and IMS, fundamental management tools that are critical to planning, scheduling and executing major projects.
Contract ManagementAir Force Guide: Award Term / Incentive OptionsSAF/AQC2003 01-01PDFProvides general guidance on ways to use award term provisions in USAF contracts and discusses the pitfalls of and important rules to satisfy, at a minimum, for non-cost incentives.
Contract ManagementGuidebook for Performance-Based Services Acquisition (PBSA) in the DODOSD/AT&L2001 01-02PDFHelps acquisition teams, and other stakeholders, better understand the basic principles of PBSA and better implement performance based methodologies into services acquistions.
Program ManagementAir Force Systems Safety HandbookAFSA2000 07-01PDFHandbook offering considerable insight to the general principles, objectives, and requirements of applying system safety concepts to the USAF systems acquisition and logistical support processes.